Select Invoices for Payment

Overview

The Select Invoices for Payment display enables selection of invoices to pay, disbursed from the selected bank account. Processing the selection set will result in disbursements created via the background AP posting process. The posting process generates the payments and updates the related invoices for the amounts paid. Upon completion, a notification is sent indicating the checks for the payment run are ready to print. The resulting checks may be printed via the Disbursements menu option or processed via Transmit ACH.

Processing

Enter bank number for this disbursement run. The Check date may be changed if your profile security permits. Type selection criteria and press "Select" button. All invoices and credit memos meeting the current selection criteria (that are not in a held status) will be retrieved for payment. Check the "Append" checkbox to add newly entered selection criteria invoices to previously selected items. Retrieved invoices are summarized by vendor and displayed in the "Checks" panel. Press the "Process" button to create payments via the posting process.

Entry tips

Type "?" in a promptable line edit and press TAB to view and/or select a code value. Click on the desired code in the related selection display to select the code value.

An entire check selection may be deleted and replaced by simply running a new selection with the "Append" checkbox unchecked.

Select

Enter or prompt (via "?") the bank number for this disbursement run. Bank group restrictions on the user profile will be verified to ensure authorization to disburse from the selected bank. The check date may be changed if not prohibited by user profile security. The vendor class, ledger group and pay groups will default to user restriction values, if they exist. Type selection criteria and press "Select" button. All invoices and credit memos meeting the current selection criteria (that are not in a held status) will be retrieved for payment. (All criteria entered on the page will be "ANDed" together i.e. an invoice must meet all criteria entered on the page to be selected.) Check the "Append" checkbox to add newly entered selection criteria invoices to previously selected items. Retrieved invoices are summarized by vendor and displayed in the "Checks" page.

Checks

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The "Checks" page displays the payments created from the invoice selection. The last check number used for the bank is displayed. The check number for the first check payment in the run will begin with the next check number (i.e. last check# + 1). Payments marked as ACH in the payment details "Pay type" column will be assigned an ACH number and will not use the bank's check number sequence. Payments displaying a negative payment amount will not be disbursed and are not included in the "Total to pay" amount. Invoices selected which resulted in these negative payment items will be available for selection in another payment session after the current run has completed.

Press the "Print Checks" button to submit payment creation for the displayed checks via the AP background posting process. A completion notice will be received when the payment session is ready to print or transmit.

Click a payment line item and select "Retrieve check" from the context menu to retrieve the payment invoices. All invoices for the retrieved check will then be displayed in the "Invoices" tab. Select "Change Address" to remit payment to an alternate vendor address (if an alternate address exists for the vendor). Select "Remove check" to remove a payment from this payment session. Invoices related to removed payments will be available for selection in a subsequent payment session.

Invoices

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The "Invoices" page displays invoices paid by the currently selected payment item from the "Checks" page. Click an invoice to view the options available. Select "Remove invoice from payment" to omit the invoice from this payment. The payment amount will reflect the new check amount after the invoice has been removed and the removed invoice will be available for subsequent invoice selection. Alternatively, "Adjust discount amount" and "Adjust payment amount" enable modification of amounts paid on the invoice (e.g. partial payment).

Select fields

Check fields

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Invoice fields